Getting an email account is easy – sign up with an internet provider, register with Google, buy a website hosting account – but free and standard packages that are won always deliver the quality that professional users need.
Email hosting plans are an easy way to get a more efficient and reliable service. Which functions are included depends on the provider, but you may receive support for larger attachments (up to 50 MB), 50 GB or more storage space for your inbox, online storage for easy file sharing, bundled apps such as Microsoft Office online, Exchange and Active Directory support for business users – not to mention 24/7 support if something goes wrong.
Your e-mail address works with a custom domain (firstname.lastname@example.org) and is usually easy to set up. You can use an e-mail hosting plan to effectively replace your web host's service, or you can try one without any hosting.
With high-quality services priced at less than $ 1 per user per month, and free trial versions available, it is easy for anyone to view the email hosting market. Whether you want an individual account or cover your entire company, read on for five great providers that you may want to view first.
- Also view the best website hosting
The best email hosting services from 2019 are:
If you are a small company with a small number of employees and do not want to spend hundreds of dollars on email accounts, consider this. From Eigen-owned Bluehost comes an exclusive business email package for TechRadar readers that you are ready for unlimited e-mail accounts and e-mail storage for just $ 2.95 if you pay for three years; that is only $ 106.20 for the duration of the term. However, is it really unlimited?
Bluehost says they do not enforce official restrictions. In addition, they add "while creating e-mail accounts is unlimited, they rely on the file storage available in the account. Therefore, customers must work according to the Terms of Service to ensure that resources are available to fully enable e-mail functionality. Customers who work within the Terms of Service must still incur technical restrictions for e-mail, domains or websites. "
What is the catch then? To begin with, while you get POP3 and IMAP4 plus 24/7 support, this is more of a barebone solution. You can choose between three webmail applications (the equivalent of Outlook.com or Gmail.com); Horde, Roundcube or Squirrelmail.
You can of course configure an e-mail client such as Mail for Windows 10 or Mozilla Thunderbird to read your e-mails offline. Creating a new e-mail address is a piece of cake thanks to a simple user interface.
- Bluehost ' Best for Business ' e-mail hosting, $ 2.95 per month, unlimited inboxes
Texas-based cloud computing giant Rackspace offers a wealth of hosted, business-focused email products for all levels of users.
Even the basic plan of the base is well specified with 25 GB mailboxes, spam and virus filters and is accessible via Outlook, webmail or mobile users. PO Boxes cost $ 2.99 a month, with a minimum of four per order, but there are no long-term contracts, only monthly bills that you can cancel whenever you want.
The next-step-up Plus account offers 30 GB of cloud storage, ActiveSync support, Office-compatible apps and instant messaging for $ 3.99 per month, which is also a better price than most.
An extensive Plus account adds unlimited storage space via archiving. This may be useful if you think that a 25 GB inbox is too small, but we are not sure if it is worth the $ 6.99 price tag.
More demanding users can view Rackspace's Hosted Exchange 2016 subscriptions. Specs include 100 GB inboxes and support for 50 MB attachments, and the starting price is $ 10.99 per mailbox per month.
There are cheaper services in the area, but quality is also important, and Rackspace is doing better than most. All packages include a 100% uptime guarantee and 24x7x365 top quality support via chat, ticket or telephone to resolve any problems quickly.
Email hosting seems expensive and that is mainly because large companies are competing forever to offer the largest amounts of inbox and file storage space. That's great when you need it, but not so much for light-email users looking for a bargain.
The e-mail plan of Fasthosts Standard is a sophisticated e-mail hosting plan that offers the absolute essence for a very low price.
If you sign up, you will receive five Mail Lite accounts with a small 100 MB inbox and up to 10 MB attachments and two additional e-mail accounts with 2 GB inboxes and support for attachments up to 15 MB. Both products only offer you webmail access. That is limited, but look at the price: only $ 2.60 per month on the annual plan (you can get a 50% discount at the time of writing). If your users really don't need gigabytes that are available elsewhere, Fasthosts more basic package could be very useful.
Fasthosts also offers a more suitable Exchange Email product with a 50 GB inbox, access via the Outlook web app and even a free domain for the first year. It costs $ 6.50 a month for 5 or more users with the annual contract. You can also choose a 100 GB inbox for $ 13. As before, Fasthosts focuses more on price than on energy, but if you only need a standard Exchange account, you have a lot of value here.
Microsoft Office 365 is not just a powerful range of productivity apps. It also delivers a very capable e-mail package and for less money than some providers only ask for e-mail, which can make the service worth a place on your shortlist.
Microsoft Office 365 Business Essentials supports 150 MB attachments, for example three times as many as allowed by even some premium competitors. 50 GB of storage space per user (and a modified e-mail domain address) means that you can store your messages for a very long time and that 1 TB of online storage space is available in your OneDrive account.
Access to Office Online makes working with Word, Excel, OneNote and PowerPoint documents possible from your browser and also has a whole range of business benefits: calendars, online conferencing, intelligent search, workflow automation and more.
If you don't have Office 365 yet, the $ 5 per month (for annual billing) Business Essentials price looks like good value to us. However, if you are only interested in business e-mail, Microsoft Exchange Online Plan 1 offers Exchange accounts for $ 4 per user per month on the annual plan.
Zoho Mail – now known as Zoho Workplace – is a hosted e-mail service with a bundled online office suite and a pile of other extras.
A free subscription gives you 25 mailboxes with a maximum of 5 GB per user, a maximum storage limit of 20MB and webmail access. A referral schedule can support you for another 25 mailboxes (at the time of writing, the referral program was not available due to renovations).
If that ' too basic ' In the standard plan you get IMAP and POP support, 30 MB attachments and 30 GB storage space, 5 GB file storage space and support for working with multiple domains. That's better than some of the premium contests, and includes the same productivity tools as the free suite, but still costs just $ 3 per user per month, billed annually.
The Professional plan from Zoho offers you 100 GB of storage space (per user), 40 MB attachments, support for Active Directory groups and more. It's yours for $ 6 per user per month (billed annually), not bad at all for the storage space and features you get. Lite subscription is also available with fewer features, but it is only $ 1 per user per month, billed annually.
Liquid Web is probably best known for its extensive managed and dedicated server packages, but the company also offers an interesting email hosting service for a very low price.
Please note: you must purchase Premium Web Hosting from LW to receive their e-mail service. They do not sell it as a stand-alone service.
The standard basic plan offers POP, SMTP and IMAP access, supports 50MB attachments and offers you a decent 25GB of storage. The ability to import contacts from Gmail, Outlook, and more ensures that you are set up quickly, spam protection is handled through the highest quality Cloudmark technology, and you can set custom email filters and rules as desired.
Liquid Web charges a fixed amount of $ 10 per month for your account, but after that every standard subscription mailbox costs only $ 1 more. If you need five or more mailboxes, that will be a very good price, especially for the high level of support offered.
The Plus subscription improves service with 30 GB of cloud storage, mobile synchronization for contacts and calendars and online editing of spreadsheets and documents. This also includes a one-time service fee of $ 10 and is $ 3 per mailbox, possibly a very good deal if you have to care for many people.
A definitive Microsoft Exchange subscription offers you 100 GB mailboxes, ActiveSync compatibility and support for Active Directory and even a free copy of Outlook.
The price of $ 10 per month is not as impressive as the low-end cousins, but with Liquid Web you can include Exchange and Starter or Plus accounts in the same order. For example, you have 10 Starter mailboxes and two Exchange for just $ 40 a month, and that competes well with even large budget providers.
10 things to look for in your next email hosting
If you want to host e-mail accounts along with your website, you must view these e-mail functions before you sign up.
Most hosting companies offer the possibility to host your own e-mail (something like email @ yourdomain.com). Your package contains a number of email accounts – usually between 1-10 for basic hosting.
You get access to your own e-mail configuration screen to set up your accounts. The use of e-mail requires two things: an e-mail server and an e-mail application, this can be an e-mail client such as Outlook, or alternatively access to Web mail such as Gmail or Yahoo.
The email server is a piece of software that runs on the server and is constantly connected to the internet. It receives and processes every e-mail that is sent to it and sends every e-mail that you send.
The e-mail client is an app that runs on your PC, telephone or tablet and with which you can send, receive and organize your e-mails, for example Microsoft Outlook. The client checks the e-mail server for messages and downloads them for display. It is a configuration screen for reading and writing messages.
The good news is that most e-mail clients can connect to most e-mail servers, you can even connect multiple e-mail servers to work with multiple e-mail accounts.
So your work and personal e-mails are accessible via the same e-mail client. The more popular e-mail clients such as Outlook offer you more functions (agendas, tasks, etc.) than using webmail.
Webmail is a web-based e-mail interface that can be opened in a web browser is often faster and more convenient because it approaches the stored data more directly without the user having to download the software locally.
Emails can be checked from any device with internet access. E-mail protocols are a set of rules that help the client send the information to or from the e-mail server. Two of the most common e-mail protocols are POP and IMAP:
1. POP (Post Office Protocol) Applications such as Outlook use POP to download emails from the server to your computer and then delete them on the server.
2. IMAP (Internet Message Access Protocol) IMAP is more advanced than POP, with IMAP, emails are stored in the mail server and can be accessed from any client if they all use IMAP.
E-mail data is stored on both the server and on your computer until you delete the e-mail. When comparing hosting packages, you must choose to choose one with full IMAP support.
Exchange Exchange is the gold standard e-mail protocol – the most expensive option of the three, but for good reason. It is a Microsoft protocol that gives you the ability to synchronize tasks such as IMAP, but with the added ability to share contacts and calendars between employees.
If you can pay the extra costs (around $ 9.99 per month per mailbox), you will benefit from the benefits of the advanced functionality and tools that you can use even while on the move.
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